Dynamic Work Tasks

The SIS system we use is pretty old school. It’s all table based and posts page one to page two to the database…. old school.

Our recruiters needed a way to be way more flexible when assigning recruiting plans to the Universities prospects. Currently it takes staff 1.5 minuets to assign and edit a group of “work tasks”.

The solution I came up with was fairly simple.

Instead of assigning the tasks right off the bat, lets populate all the activities in a field and give the recruiter the option of adding/removing/replacing the items before submitting them to the db. This decreased our 1.5 minuet per prospect workflow with one aids in clean data, accurate accounts and reduced system load… and they can do it in less than 10 seconds.

So if we play with some numbers:

Old Way: 5000 prospects * 1.5 min/day = 125 hours each day editing data.

New Way: 5000 prospects * 10 sec/day = 8.3 hours each day editing data.

Let’s say 10 seconds isn’t the average, recruiters might type slower than developers. We can bump it up to 45 seconds (Can you send two messages and ‘like’ a post on face in 45 seconds? Sure you can).

New Way w/ Slower Fingers: 5000 prospects * 45 sec/day = 37 hours each day editing data. Ajax, Datatables, Custom Magic… this was fun.

88 Saved hours per week * 52 Weeks = 4576 hours saved in a year/24 hours in a day = 190 Day’s saved per year.

That’s all I got…….